Exhibits and Sponsorship

Exhibit and Sponsorship Prospectus | Exhibitor & Sponsor Contract | 
Exhibit Hall Floor Plan

 

10’x10’ Exhibit Booth Pricing & Details

 
For-profit or commercial organizations:
$2,000 for a 10’x10’ booth
 
Nonprofit organizations, government agencies, foundations and academic institutions:
$1,500 for a 10’x10’ booth
 

Why Should You Exhibit?


  • Reinforce your company’s position or introduce your presence in the marketplace.
  • Enhance your sales efforts and expand your customer base by making new contacts.
  • Talk with decision-makers who are in the market for your products and services now, as well as those who are evaluating them for future purchases.
  • Learn more about the industry’s activities through symposia, workshops, meetings and business sessions.
  • Review the latest information and services available from other providers.

Your Exhibit Includes:


  • 10’x10’ pipe and drape booth
  • General security guard service
  • Company description listed in the Annual Meeting app and Exhibitor Directory
  • One complimentary 2018 Annual Meeting registration for each booth reserved.
  • Additional booth only badges at the $250 rate.
  • Acknowledgement on SAHM website from the date of contract signing until 30 days after the event
  • One-time use of meeting registration mailing list*
  • Fifty percent discount on one-time rental of SAHM member mailing labels*

*For SAHM members and registrants who opt to be included.

Who Should Exhibit?

 
All firms that offer equipment, products and services essential to adolescent health professionals, including:

  • Pharmaceutical companies
  • Medical textbook publishers
  • Family and corporate foundations
  • Treatment centers
  • Behavioral health centers
  • Health management and maintenance organizations
  • Counseling centers
  • Psychiatric centers
  • Commercial organizations
  • Software developers
  • Industry, scientific and general interest publishers
  • Medical and wellness centers
  • Residential facilities
  • Hospitals
  • Government/regulatory agencies
  • Patient/consumer advocacy groups
  • Professional societies and associations


Exhibit Hall

 
Exhibits will be located in the Grand Ballroom 3, on the 4th floor of the Westin Seattle Hotel.  
 
The exhibit hall will be the site of multiple daily refreshment breaks. The exhibit hall is carpeted; however, carpet rental is available from the official exhibit contractor, Freeman Decorating Company, if you wish to match the color scheme of your booth.
 

Exhibit Hours (subject to change)

 
Wednesday, March 14th                     Thursday, March 15th                         Friday, March 16th
 
7:00 a.m. – 9:00 a.m.                             7:00 a.m. – 9:00 a.m.                 7:30 a.m. – 9:30 a.m.
11:30 a.m. – 1:00 p.m.                            12:30 p.m. – 2:00 p.m.              12:30 p.m. – 2:00 p.m.
2:30 p.m. – 3:00 p.m.                            4:00 p.m. – 4:30 p.m.
 

Setup/Dismantle

 
Exhibitors will have access to the exhibit area on Tuesday, March 13th, from 1:00 – 5:00 p.m. All exhibits must be installed Tuesday, March 13, by 5:00 p.m. Exhibit dismantling will take place on Friday, March 16, from 1:45 p.m. – 3:00 p.m.

Official Exhibit Contractor

 
All decorating and exhibit furniture will be handled by the official contractor, Freeman Decorating Company. Each confirmed exhibitor will receive an exhibitor services kit with information about ordering booth carpeting, furniture and other booth supplies.
 
Exhibitors are responsible for all freight, drayage, decorations, and furniture and labor charges. Shipping instructions will be provided in your kit.

Registration

 
One full registration is included with each 10’x10’ exhibit booth purchased. These registrations can be used to gain admittance to educational seminars, social activities and hospitality functions. Additional company representatives needed to staff the booth during exhibit hours must register at the $250 rate.

Event Scheduling

 
Companies exhibiting at the SAHM Annual Meeting are required, as a condition of their participation as exhibitors, not to exhibit at or sponsor conflicting events. Conflicting events are scientific or educational meetings of interest and relevance to adolescent medicine (including but not limited to lectures, presentations, seminars or workshops) that are scheduled during the same time as the SAHM Annual Meeting. For purposes of this policy, the relevant time frame begins two days immediately prior to the official opening of the SAHM Annual Meeting and ends two days after the official close of the SAHM Annual Meeting.

Cancellation Policy


If cancellation of space is made prior to February 10, 2018 it will constitute a 50% refund of your booth price. Notification of cancellation must be made in writing via e-mail, fax or regular mail and received at SAHM headquarters on or before February 10, 2018. No refunds will be made after February 10, 2018.

Apply for Exhibit Space

 
Complete and return exhibit space application/contract with full payment to:
 
Brenda Howe, Meeting Administrator
Society for Adolescent Health and Medicine
One Parkview Plaza, Suite 800
Oakbrook Terrace, IL 60181 USA
Phone: +1-847-686-2389
Fax: +1-847-686-2253
bhowe@adolescenthealth.org

Download key documents


Exhibit and Sponsorship Prospectus
Exhibitor & Sponsor Contract
Exhibit Hall Floor Plan