Presentation & Logistics Guidelines

Congratulations on the acceptance of your presentation.  We look forward to your informative session during the SAHM 2020 Annual Meeting. Below please find speaker guidelines specific to your presentation type.

Session Presentation Details

Educational Sessions - (details to be updated shortly)

Research Presentations  

Financial Disclosure Survey for all Presenters

  • All presenters are required to complete a brief financial disclosure survey.  Financial disclosures must be completed no later than December 31, 2019.
    • Your presentation must be free of any commercial endorsement or bias. Therefore, your abstract, slides and presentation cannot include any registered trade names, company names or logos. Generic names are allowed.
    • All presentations must begin with a disclosure slide. A 2020 Meeting disclosure slide can be found below. Amedco, our CME provider, asks all individual involved in the development and presentation of Continuing Medical Education (CME) activities to disclose all relationships with commercial interests. This information is disclosed to CME activity participants. Amedco has procedures to resolve apparent conflicts of interest. In addition, presenters are asked to disclose when any discussion of unapproved use of pharmaceuticals and devices is being discussed. 

Disclosure Slide  

The SAHM Continuing Medical Education slide is required to be included as the first slide of your presentation.  Please note that the remainder of your presentation may be formatted as you wish. 

Guidelines for Preparing your SAHM Presentation

Questions about preparing your powerpoint presentation? See our guide here


  • All Presenters are responsible for registering for the annual meeting and securing their own travel arrangements and room reservations. Registration open the second week of November, 2019. There is no registration discount for SAHM members who are presenting; however, you’re encouraged to register prior to February 3, 2020 to secure early registration rates.
  • All Presenters must be registered for the meeting.  Onsite registration will begin Wednesday, March 11 at 7:00 am and will be open all days of the conference.

Research Poster Symposia Presentation Details

More detailed presentation instructions will be forthcoming at a later date.

Poster Guidelines/Instructions
Download this useful guide to help in creating your poster.

Platform Research Presentation Details

In order to keep the sessions flowing as smoothly as possible, the following are guidelines to which all presenters must adhere:

  • All speakers must create their slides using Microsoft PowerPoint for Windows.
  • Slides must be saved to a flash drive and brought with you to the meeting. Bring two separate copies of your presentation in case one is corrupted. All removable media must be clearly labeled with your name and the title of your presentation.
  • All materials must be given to the A/V technician at the Speaker Ready Desk on the day prior to your presentation. Failure to do so may cause delays in the meeting schedule. Changes to your presentation will not be allowed beyond this deadline. The Speaker Ready Desk will be located next to the SAHM registration desk. 
  • The standard A/V equipment will include LCD computer projection, standing lectern, microphone, laser pointer and an electronic timer. This year, internet access will be available in all session rooms. The A/V technician will project your first slide when you begin speaking. You will advance the slides via wireless mouse from the speaker’s podium. There will be a separate comfort monitor on the floor below the lectern allowing you to see the slides while facing the audience. The A/V technician will be available to assist you if needed.
  • Each presentation will be monitored for length. Each presentation should be ten (10) minutes in length, followed by a five (5) minute question-and-answer period. Please be sure your presentation does not extend beyond the allotted speaking time. If your presentation runs long, you will lose your time for questions.  At 15 minutes, the moderator will stop your presentation. 
  • A “limit timer” will be in front of you at the podium. The green light will stay on from the beginning of your talk until 9 minutes have passed. Between 9 minutes and 10 minutes, the yellow light will go on.  At 10 minutes, the red light will go on. At 10 minutes and 30 seconds, the red light will flash. Please start to wrap up your talk during the yellow light and end by the steady red light.


Research Poster Symposia Presentation Details

More detailed presentation instructions will be forthcoming at a later date.

Poster Guidelines/Instructions
Download this useful guide to help in creating your poster.

Research Poster Presentation Details

The following information is available to assist poster presenters with their participation in the SAHM Annual Meeting in San Diego, CA,USA. Posters sessions will be held in the exhibit hall of our meeting hotel. Poster boards will be numbered to identify where you are to set-up your poster. The numbers will be the same as indicated in your acceptance notification and within the to be published JAH supplement issue. 

Research Poster Session I: Poster Set-up/Breakdown schedule

Wednesday, March 11, 2020

  • 7:00 a.m. - 1:00 p.m. - Research Poster Session I Set-up
  • 6:30 p.m. - 8:00 p.m. - Research Poster Session I with Authors
  • 8:00 p.m. - 11:00 p.m. - Research Poster Session I Dismantle

Research Poster Session II: Poster Set-up/Breakdown schedule

Thursday, March 12, 2020
  • 7:00 a.m. - 11:15 a.m. - Research Poster Session II Set-up
  • 11:30 a.m. - 1:00 p.m. - Research Poster Session II with Authors
  • 2:00 p.m. - 6:00 p.m. - Research Poster Session II Dismantle