Exhibits and Sponsorships


Download the Exhibit and Sponsorship Prospectus
Exhibit and Sponsorship Contract

 

The Society for Adolescent Health and Medicine (SAHM) annual meeting is a four-day, educational conference that draws over 1,050 attendees from around the world. At last year’s meeting, attendees from 22 countries participated.

SAHM invites commercial organizations, government agencies, foundations, academic institutions and individuals to support the SAHM annual meeting through sponsorships, exhibits and ancillary educational events. As a sponsor of the meeting, your organization demonstrates its dedication to the learning and information-sharing that advances adolescent health and research. Commercial sponsorship is nonexclusive.

SAHM’s attendees are leaders in the field and decision-makers at their institutions. Your participation will ensure access and exposure to these key stakeholders within the multidisciplinary adolescent health profession. Your support will demonstrate your commitment to this important field of medical practice and research. Your interest will facilitate the ongoing learning process and networking that takes place at the SAHM annual meeting.

10’x10’ Exhibit Booth Pricing & Details

 
For-profit or commercial organizations: 
$2,500 for a 10’x10’ booth
 
Nonprofit Organizations, Government Agencies, Foundations and Academic Institutions:
$1,750 for a 10’x10’ booth
 

Why Should You Exhibit?

 
  • Reinforce your company’s position or introduce your presence in the marketplace.
  • Enhance your sales efforts and expand your customer base by making new contacts.
  • Talk with decision-makers who are in the market for your products and services now, as well as those who are evaluating them for future purchases.
  • Learn more about the industry’s activities through symposia, workshops, meetings and business sessions.
Your exhibit includes:
  • 10’ x 10’ pipe and drape booth
  • General security guard service
  • 8' high back drap; 3' high side drape
  • 6’ skirted table
  • 2 chairs
  • ID sign
  • Wastebasket
  • Company description listed in the annual meeting app and exhibitor directory
  • One complimentary 2020 Annual Meeting registration for each booth reserved.
  • Additional booth only badges – $250
  • Acknowledgement on SAHM website from the date of contract signing until 30 days after the event
  • One-time use of meeting registration mailing list*
  • 50% discount on one-time rental of membership mailing list*
 
*For SAHM members and registrants who opt to be included
 

Who Should Exhibit?

 
All firms that offer equipment, products and services essential to adolescent health professionals, including:
  • Pharmaceutical companies
  • Medical textbook publishers
  • Family and corporate foundations
  • Treatment centers
  • Behavioral health centers
  • Health management and maintenance organizations
  • Counseling centers
  • Psychiatric centers
  • Commercial organizations
  • Software developers
  • Industry, scientific and general interest publishers
  • Medical and wellness centers
  • Residential facilities
  • Hospitals
  • Government/regulatory agencies
  • Patient/consumer advocacy groups
  • Professional societies and associations
 

Exhibit Hall

Exhibits will be located in the Grande Ballroom C, at the Sheraton San Diego and Marina. 
 
The exhibit hall will be the site of the opening reception, as well as multiple daily refreshment breaks. The exhibit hall is carpeted; however, carpet rental is available from the official exhibit contractor, Viper Tradeshow Service, if you wish to match the color scheme of your booth.
 
Exhibit Hours (subject to change)
 
Wednesday, March 11                     Thursday, March 12                   Friday, March 13
6:30 a.m. – 9:00 a.m.                       7:00 a.m. – 9:00 a.m.              7:00 a.m. – 9:00 a.m.
11:30 a.m.- 1:00 p.m.                        12:15 p.m. - 1:45 p.m.                11:00 a.m. - 1:00 p.m.
4:45 p.m. - 5:30 p.m.                       4:00 p.m. - 5:00 p.m.
6:30 p.m. - 8:00 p.m.                      

Setup/Dismantle
Exhibitors will have access to the exhibit area on Tuesday, March 10, from 1:00 – 5:00 p.m. All exhibits must be installed Tuesday, March 10, by 5:00 p.m. Exhibit dismantling will take place on Friday, March 13, from 1:00 – 3:00 p.m.
 
Official Exhibit Contractor 
All decorating and exhibit furniture will be handled by the official contractor, Viper Tradeshow Services. Each confirmed exhibitor will receive an exhibitor services kit with information about ordering booth carpeting, furniture and other booth supplies.
 
Exhibitors are responsible for all freight, drayage, decorations, furniture and labor charges. Shipping instructions will be provided in your kit.
 
Registration 
Each exhibitor is allotted one complimentary full Annual Meeting registration for each booth. This registration includes admission to the poster sessions, exhibit hall, breaks, lunches, continental breakfast and educational sessions. Additional full exhibitor registrations must pay the full registration rate according to their member status. Additional exhibit hall only booth personal are $250.  Exhibitor registration forms will be e-mailed to exhibitors after their contracts have been received.
 
Take-one Display $300 
A Take One Table is an unsupervised literature table where attendees can browse at their leisure. The following items are welcome: brochures, educational materials, publications, newsletters and surveys.
 
Event Scheduling 
Companies exhibiting at the SAHM 2020 Annual Meeting are required, as a condition of their participation as exhibitors, not to exhibit at or sponsor conflicting events. Conflicting events are scientific or educational meetings of interest and relevance to adolescent medicine (including but not limited to lectures, presentations, seminars or workshops) that are scheduled during the same time as the SAHM Annual Meeting. For purposes of this policy, the relevant time frame begins two days immediately prior to the official opening of the SAHM 2020 Annual Meeting and ends two days after the official close of the SAHM 2020 Annual Meeting.
 
Cancellation Policy
If cancellation of space is made prior to February 10, 2020 it will constitute a 50% refund of your booth price. Notification of cancellation must be made in writing via e-mail, fax or regular mail and received at SAHM headquarters on or before February 10, 2020. No refunds will be made after February 10, 2020.
 
Hotel Information 
The SAHM 2020 Annual Meeting will be held at the Sheraton San Diego Hotel & Marina where SAHM has negotiated a discounted rate of $229 per night for single or double occupancy. Be sure to make reservations by February 10, 2020, afterwards, the discounted room rates may not apply.
 
To reserve a room at the discounted rate, call the Sheraton San Diego Hotel & Marina at +1-619-291-2900 or +1-888-544-2523 and identify yourself as a SAHM attendee. 
 
Click here to make your reservations online. All reservations require a first night room deposit, or guests can guarantee reservations with a major credit card.  Your credit card will not be charged prior to arrival.  Make any necessary cancellations at least 24 hours before the scheduled date of arrival to avoid a cancellation charge. Hotel check-in time is 4 p.m. and check-out is 12 p.m. 
 
Airport Transportation
San Diego International Airport (SAN)
Airport Phone: +1 619-400-2404
Hotel direction: 0.5 miles N from the hotel. Estimated taxi fare: 10 USD (one way
  • Complimentary Airport shuttle service
    • Shuttle runs approximately every 20-25 minutes from 4:45 AM to 12:45 AM. Shuttles are marked with a Sheraton San Diego Hotel & Marina logo. Upon arrival, please feel free to contact them at 619-291-2900 for an estimated time of arrival for the shuttle.
Visit SAN airport website
 
Apply for Exhibit Space 
Complete and return exhibit space application/contract with full payment to:
 
Andrea Ward, Registration and Exhibit Manager
 
Society for Adolescent Health and Medicine
One Parkview Plaza, Suite 800
Oakbrook Terrace, IL 60181 USA
Phone: +1-847-686-2282
info@adolescenthealth.org
 

Download the Exhibit and Sponsorship Prospectus
Exhibits/Sponsorship Contract