Submit a Proposal for #SAHM22


For the in person SAHM Annual Meeting in March 2022, the SAHM Program Committee is seeking high-quality educational submissions and cutting-edge research in a variety of areas in adolescent health for our diverse audience committed to improving the health and well-being of adolescents and young adults. We invite both professionals and trainees to submit proposals for following session types.

Click on the proposal type to learn more:
 


Other Important Information:

 

Hot Topics

  • Proposals for Hot Topic presentations will be accepted November 30, 2021 - January 4, 2022. Watch for details!

Research Works in Progress

  • Proposals for Research Works in Progress will be accepted January 4, 2022 - January 25, 2022. Watch for details!


Educational Proposals (Workshops & Institutes) 

Submission deadline: August 31, 2021, 11:59 pm E.T.
Download general info/submission instructions
 

General Information:

  • Format of Sessions: Workshop presentations are 1.5 hours (90 minutes) long. Institutes are three hours, with one 30-minute break. Please note: we have a very limited number of slots for institutes. 
  • Tracks: Accepted proposals for presentation of a workshop or institute are categorized within the program schedule using the below tracks. The online submission proposal form will allow you to identify which track is most applicable to your proposal.   
  • Program Selection: In selecting workshops and institutes, the Program Committee strives to present a balanced program that meets the needs of our culturally diverse, multidisciplinary meeting attendees from throughout the world. Acceptance of workshops and institutes is at the sole discretion of the committee.  
  • Proofreading and Publication: Proofreading is the responsibility of the submitting author. If accepted, the sections from the proposal will be published on the SAHM 2022 Annual Meeting website and mobile app. 
  • Presenter Requirements: Presenters must be available to present at the time and date assigned by the Program Committee. If your submission is accepted for presentation, ALL presenting authors are required to register to attend the live meeting at the standard rates.  Registration fees will be waived for our youth presneter(s) as stated in the Youth Presenter Disclosure.
  • Registration Waivers: Occasionally workshop/institute leaders have invited, as a co-faculty member, an eminent leader or expert who is unable to attend ANY part of the meeting other than the presentation and have asked the program committee to waive registration fees for that presenter. Email your request to SAHM Administrative Director Jennifer Lanphere PRIOR to submitting your proposal. No requests will be considered after proposal acceptance.
 

Educational Tracks:

  • Clinical Foundations: Sessions that provide an evidence-based review or reinforcement of knowledge, ‎skills, or management guidelines of core issues addressed in clinical care.  
  • Clinical Advances: Sessions that address nuanced knowledge or highlight innovations or new advances in ‎diagnostic, treatment, or management strategies of issues addressed in clinical care.  
  • Professional Development/Training/Education: Sessions to enhance provider leadership, networking, ‎wellness, or trainee education skills; not patient/client education. 
  • Public Health/Advocacy: Sessions about public health promotion, health policy, or advocacy skills; not the ‎provision of clinical care in a community based or school setting. ‎
  • Research: Presentations designed to enhance research method skills or highlight innovative content areas for ‎adolescent health and medicine research. ‎
  • Youth Engagement and Empowerment: Sessions that meaningfully include adolescents and young adults ‎‎(AYA) as live presenters (or virtual presenters if session offered virtually) who have collaborated in the ‎initiation, planning, and/or delivery of the project, program, research or presentation with co- presenters. Note: Any AYA live presenters at an in-person SAHM conference must be 18 years or older.

Information for Proposals Including Youth Presenters


The Program Committee is seeking proposals that prominently feature youth voices for placement within the Youth Engagement and Empowerment track. We also welcome the inclusion of adolescent and young adult voices within all session track types.  For those considering submitting a proposal that include youth presenters, we encourage you to review our principles of youth engagement in conference presentations.

For submissions that include a youth presenter, you will be asked to provide their name/s. There will be flexibility to replace the youth presenter named in the original proposal with a new youth presenter if the original becomes unavailable, up until a few weeks prior to the conference. Youth presenters include anyone between the ages of 18 and 25 who cannot be categorized under another SAHM member/attendee category, such as medical/graduate students, fellows or trainees. Presenters under the age of 18 can be included only as virtual presenters at this time.

If a proposal with a youth presenter(s) is accepted, SAHM will waive their registration fees. SAHM does not provide financial support for youth presenters travel, lodging or meals with the exception of meals (breakfast and lunch) provided to attendees during conference days.
 
It is the expectation of the Program Committee that sessions that include youth presenters will engage them in the planning and delivery of the session. Include a description in the workshop/institute submission of how youth will be engaged. The SAHM Youth Engagement subcommittee will be available to provide additional guidance and support as needed.


Proposal Selection Criteria


Key submission proposal scoring/selection criteria includes the followiong:
Download the proposal review scoring rubric.  

  • Innovative session content that can change or challenge how attendees conduct clinical practice, education, research or programming
  • Well described interactive and engaging teaching methods
  • Clear, appropriately scoped and achievable learning objectives
  • Clear and self-evident link to the conference theme: Caring for Adolescents in a Post-Pandemic World (If deemed applicable based on the proposal content focus; exceptions may apply)  
  • Content demonstrates a clear effort to support SAHM’s goal for equity and inclusion(If deemed applicable based on the proposal content focus; exceptions may apply)  
  • Inclusion of session leaders from multiple disciplines, backgrounds, nationalities, countries and perspectives (If deemed applicable based on the proposal content focus; exceptions may apply)  

Proposal Criteria


To complete your workshop or institute submission, please provide the following:
  • Workshop or Institute Title 
  • Educational Objectives: All workshop/institute submissions require a minimum of 3 educational objectives.  These educational objectives, should the workshop/institute be accepted, will be listed on the SAHM 2022 Annual Meeting website and mobile app.
  • Description of Innovative Workshop/Institute Content (250 words or less)
    Please note: If accepted, this description will be listed on the SAHM 2022 Annual Meeting website and meeting mobile app.  
Include a description of the session content and how it can change clinical practice of those in attendance and/or challenge how attendees conduct training, treatment, research or programming. If this is a workshop you have previously presented at SAHM, please describe how the content has been updated with new clinical or research information. Include a description (if applicable to the content focus of the proposal) of how the session content supports SAHM’s goal to be inclusive of diverse populations, encourages international voices, applies to a multidisciplinary audience and membership.
 
  • Description of Interactive Educational Methods: (250 words or less). Include a description of how the teaching methods will be interactive, engaging, and achieve the learning objectives. Include how the session will be organized and describe the educational activities/formats that will be used (e.g. small group, interactive, didactic, case-based presentation/discussion, panel discussion).  
  • Presenter(s) Primary Discipline: (15 words or less). Please list the primary discipline of each presenter from which they will be contributing to the workshop content (e.g., physician, nursing, public health, psychology, social work, sociology, nutrition, law, adolescent as live presenter, etc.). Do not include presenter names here. For example, if your workshop includes 3 presenters in which one will be presenting as a physician, one as a nurse, and one as a psychologist, write: “physician, nursing, psychology.”
  • Name & Contact information for each presenter/panelist:
Include their full name, degrees/licensures/certifications, institution, and e-mail address. Presenters will be listed on the SAHM 2022 Annual Meeting website and mobile app in the same order in which they are entered in this section. The primary leader (name listed first) will serve as the primary contact for all correspondence related to the chosen proposal. For proposals that include a youth presenter, please provide their name however, there will be flexibility to replace the youth presenter named in the original proposal if the original becomes unavailable up until a few weeks prior to the conference. 
 
  • Faculty Disclosures: ALL workshop/institute presenters are considered faculty for the annual meeting and MUST disclose whether or not they have any financial relationship with commercial interests, including but not limited to, participation on speaker bureaus or advisory boards, receipt of grant support, etc. Should the proposal be accepted, each presenter associated with the submission will receive a separate link to a disclosure survey.  
  • Presenter Curriculum Vitae: The primary leader must upload Curriculum Vitae (CV) for ALL named presenters with the following naming convention, presenter’s last name, first name in the document name (Smith, John). Documents must be uploaded as a PDF. Word documents are no longer accepted.
  • Presenter/Panel Expertise: Please briefly describe presenter/panel expertise by listing relevant clinical experience; a summary of prior teaching, speaking, and publishing on this topic; and any additional training attended/received in this area. Please limit your response to 100 words or less.
  • Workshop or Institute Educational Track: Select the track that best represents your submission. See track descriptions above. 
  • Review the summary of your submission. Complete any necessary edits.
  • If you wish to return to your submission before the deadline, choose “Save”.
  • If your submission is complete, click “Finalize”.
  • Your proposal will not be considered for presentation unless all required fields are completed, and your submission has been finalized.  Once the submission site closes, edits will not be possible.
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Scientific Presentation Abstracts (Oral Platform Research, Research Poster and Poster Symposia) 

Submission deadline: September 7, 2021, 11:59 p.m. ET
‎Download general info/submission instructions


General Information


Before you begin the submission process, please carefully read the following:
  • While submissions for scientific presentations do NOT have to be consistent with the theme of the annual meeting, submissions that are related to the theme are encouraged.
  • The submission of overlapping abstracts from the same group of investigators are strongly discouraged. Multiple abstracts considered to be the result of excessive splitting of data will be evaluated accordingly and will not be given priority. To accommodate as many submitters as possible, the Abstract Review Committee Chair may request that such multiple submissions be combined and that a revised abstract be provided. 
  • To be accepted for presentation at the SAHM annual meeting, the project being presented in the abstract must have been approved by an Institutional Review Board (IRB), or have been designated by an IRB as exempt from review.
  • Consistent with SAHM’s overall mission of promoting the optimal health and well-being of all adolescents, authors should consider conducting and presenting their research with attention to identifying assets, using inclusive language, and addressing health equity.
    • The abstract can frame the research within an assets framework.
    • The abstract should include consideration of socioecological/contextual contributors to outcomes, so as to avoid inadvertent negative stereotyping of any sub-population of adolescents and young adults.
  • Research abstracts without data will not be accepted for presentation at the SAHM annual meeting.
  • There is a fee of $40 (US) for all submitted scientific presentation abstracts. 

Submission Guidelines

  • Enter a title. Titles must be no more than 250 characters.
  • Complete the Primary Author Disclosure questions
  • Add Additional Contributing Authors 
    The submitting author on each abstract must complete all mandatory fields and upload a CV for each contributing author with the following naming convention, first initial and last name of the author in the document name(Smith, John). Documents must be uploaded as a PDF. Word documents are no longer accepted. The order of authors can be changed by dragging and dropping them into their new position after they have been added. Note: Financial disclosures are required by ALL authors of an Oral Platform Research abstract and only by the Lead Author for Poster Symposia or Scientific Presentation of a Poster.
  • Write the Abstract (limit 500 words)
    For sections labeled Purpose, Methods, Results, & Conclusions: briefly describe the objectives of the study or investigation, the basic procedures (study subjects and analytical methods), the main findings (giving specific data and the statistical significance, if possible), and the principal conclusion. Emphasize new and important aspects of the study. There is a cumulative total of 500 words allowed for all fields including sources of support. 
  • Submit an educational objective for your presentation and MeSH keywords.
  • Proofreading is the responsibility of the submitting author. Review and proofread your submissions carefully.
  • Pay and Submit
Additional Information:
  • It is possible for scientific presentations to be considered for poster presentation (traditional poster session or poster symposia) only, and not for podium presentation. If you do not wish to have a podium presentation, check that box during the online submission process.
  • Do not repeat the title or include author information in the body of the abstract.
  • No tables or figures are allowed in the abstract. The abstract should be text ONLY. 
  • From the summary page, you will be able to click “Edit” for any of the sections you wish to review/change.
  • Submissions can be edited until the deadline.
  • If after you save your abstract, you notice that some text is missing, please copy and paste your FULL text to notepad. Once that is complete, all formatting will be removed and you can copy and paste into our editor and make any formatting adjustments you need to.
  • Click “FINALIZE” to close your summary page.
  • Your proposal will not be considered for presentation unless all required fields are completed and your submission has been finalized.
  • Once the submission site closes, edits will not be possible.

Award Consideration 

To have your abstract considered for the Charles E. Irwin New Investigator, DuRant or Rickert Awards (described below), you will need to upload a supplemental one-page Word document. The purpose of this page is to provide an expanded description of the Methods and Results sections from your abstract. In addition, offer a brief explanation of the importance of the additional information included in this one-page document. Do not repeat your Purpose or Conclusions in this document. Reviewers will receive both your completed abstract and your expanded Methods and Results document. This additional one-page document is intended to allow you to present a more detailed description of your Methods and Results. A table or figure can be included in this document. Please use 1” inch (2.5 cm) margins all around and 11 point Arial font. Add only the abstract title at the top of the document (no names).  This 1-page document is only for the reviewers’ use and will not be published in the program or in the journal supplement. If more than one page is submitted, the reviewers will only read the first page.
 
Charles E. Irwin New Investigator Award
First authors who are ELIGIBLE for the Charles E. Irwin New Investigator Award should talk with a senior member of SAHM about their research efforts and indicate in the submission that they wish to be considered for this award.

Eligibility criteria include the following:
  1. Candidates must be either in training or have completed their fellowship (or graduate training) within the past five calendar years since submission.
  2. Research must be in an area of knowledge unique to the development and health care needs of adolescents.
  3. The award will be given for a specific piece of research and is not dependent upon the awardee's total research.
  4. Candidates need not be a member of SAHM, but if chosen as a finalist, must be nominated by a member of SAHM.
Authors of the top six abstracts ELIGIBLE for the Charles E. Irwin New Investigator Award will be notified at the same time abstract acceptances are sent. These authors will be asked to send a complete packet of materials to the Awards Committee at the SAHM National Office due approximately in late December. The completed packet will include a curriculum vitae, letter of nomination by a SAHM member that designates the significance of the research to adolescent health care, a letter of support by a senior investigator, and a complete manuscript (background, methods, results, and conclusion). Previous winners are not eligible to be considered in future years, however previous finalists are eligible to be considered in future years.

Robert H. DuRant Award for Statistical Rigor and Innovation in Adolescent Health Research
The Robert H. DuRant Award recognizes the top-rated abstract submission featuring sophisticated methodology and/or analytic approaches. Abstract review committee members will designate submissions eligible for the DuRant Award. Authors of the top five abstracts eligible for the DuRant Award (and not nominated for the Charles E. Irwin New Investigator Award) will be notified at the same time abstract acceptances are sent. DuRant Award finalists will be asked to send a CV and complete manuscript to the Awards Committee at the SAHM National Office due approximately in late December.  An individual may be a recipient of the DuRant Award only once. Finalists may be nominated for the award in subsequent years. The Society for Adolescent Health and Medicine reserves the right not to name an award recipient in any year without a suitable nominee. 
 
Vaughn Rickert Vaccine Research Award
The Vaughn Rickert Vaccine Research Award recognizes the top-rated abstract submission focused on vaccination research. Abstract review committee members will designate submissions eligible for the Rickert Award. Authors of the top 5 abstracts eligible for the Rickert Award (and not nominated for the Charles E. Irwin New Investigator Award) will be notified at the same time abstract acceptances are sent. Rickert Award finalists will be asked to send a CV and complete manuscript to the Awards Committee at the SAHM National Office due approximately in late December. An individual may be a recipient of the Vaughn Rickert Vaccine Research Award only once. The Society for Adolescent Health and Medicine reserves the right not to name an award recipient in any year without a suitable nominee. 

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SIG Meetings

Submission deadline: August 31, 2021, 11:59 p.m. ET
​Download general info/submission instructions


General Information

Before you begin the submission process, carefully read the following:
  • These sessions are one hour long and do not offer CME/CE
  • SIGs interested in presenting an educational session that offers CME/CE in addition to their one hour non-CME/CE SIG meeting are encouraged to submit an additional proposal for a 1.5 hour (90 minutes) workshop session or a three hour institute session. Acceptance of a SIG workshop or institute is not guaranteed and is at the sole discretion of the committee.  
  • Only currently established SIGs are eligible to submit a proposal for the annual meeting. For a complete listing of existing SIGS, visit the SAHM SIG webpage for a listing of established SIGs as well as information on how to form a new SIG.
  • The Program Committee strives to include as many SIGs as possible given the space constraints of the meeting locale. To ensure meeting space for your SIG at the annual meeting you must submit a proposal by the submission deadline.
  • All presenting organizers are required to register to attend the meeting at the standard rates based on training and membership status. No registration discounts or waivers will be given.
  • Proofreading is the responsibility of the submitting organizer.  Review and proofread your submissions carefully.
  • From the summary page, you will be able to click “Edit” for any of the sections you wish to review/change
  • Submissions can be edited until the deadline
  • Click “FINALIZE” to close your summary page.
  • Your proposal will not be considered for presentation unless all required fields are completed and your submission has been finalized

Submission Guidelines


Your SIG submission must include all of the following:
  • Contact information for each session leader and participating co-leaders: Full name, degrees/licensures/certifications, institution and e-mail address. Leaders/co-leaders will be listed on the SAHM 2022 Annual Meeting website and the meeting app in the same order in which they are entered in this section. The primary leader (name listed first) will serve as the designated contact for all correspondence.
  • SIG Name
  • A short descriptive title for the session (optional).
  • SIG Meeting description: (500 words or less). In this description include how the session will be organized. (e.g. potential topics of discussion, how the attendees will be engaged, any work products or action plans to be produced during the session)
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