Exhibits & Sponsorship Opportunities


The SAHM Annual Meeting draws more than 800 attendees from around the world. Commercial organizations, government agencies, foundations, academic institutions and individuals are invited to support the SAHM Annual Meeting through sponsorships, exhibits and non-CME/CE educational sessions. 

Your organization’s support demonstrates your commitment to the education and information-sharing that advances the field of adolescent health and research. Commercial sponsorship is non- exclusive.

SAHM’s attendees are leaders in the field and decision-makers at their institutions. Your participation will ensure access and exposure to these key stakeholders within the multidisciplinary adolescent health profession.

 

Download a PDF copy of the 2022 SAHM Annual Meeting Exhibitor Prospectus

Contact us with questions or if you would like to schedule a time to meet to discuss our opportunities further. Contracts for exhibit booths and sponsorship packages available upon request. 

Exhibit Hall I Sponsorship Packages I Individual Marketing & Advertisement Opportunities I Sponsored Educational SessionsI General Information


Exhibit Hall


Who Should Exhibit?
All firms that offer equipment, products, and services essential to adolescent health professionals.

Why Should You Exhibit?
  • Reinforce your company’s position or introduce your presence in the marketplace.
  • Enhance your sales efforts and expand your customer base by making new contacts.
  • Interact with decision-makers who are in the market for your products and services now, as well as those who are evaluating them for future purchases.
  • Highlight your brand and expand your visibility.

Virtual Exhibit Booth Pricing Details

$2,500 | For-profit or commercial organizations
$1,750 | Nonprofit organizations, government agencies, foundations and academic institutions

Our Virtual Exhibit Hall Features

  • Promotional Videos
  • Exhibitor Coupons / Giveaways
  • Livestream
  • Ability to create your own booth.
  • Lead Retrieval - Analytics the exhibitor can pull themselves
  • Exhibitor logo featured within the virtual exhibit hall.
  • Content Links: add web links, i.e. press releases, PDF files, and text to your virtual booth.
  • Virtual Expo Live Chats: Exhibitors can connect to attendees for a live chat in the virtual booth.
  • One complimentary all access virtual meeting registration.
  • Unlimited staff exhibit booth only access passes.
  • One-time use of meeting registration mailing list.
  • Continuous exposure of the exhibit hall for up to 60 days after the meeting.
  • Company logo and description hyperlinked to your website included on the SAHM website until 30 days after the event.
  • Ability to host a raffle or drawings at your booth. Raffle and drawings are managed by the exhibitor. (SAHM will advertise the drawing/raffle to attendees. The exhibitor must notify SAHM by March 1, 2022 if applicable.)
  • Daily announcements to attendees during sessions and networking breaks encouraging them to visit the exhibit hall.
  • Direct links to Virtual Exhibit Hall on conference home page.
 
VIP Virtual Booth
For Profit I $900; Non-profit I $750
 
Includes all features of the Standard Virtual Booth plus:
.
  • Virtual Booth on a premium location at the top of the exhibit hall page.
  • One additional complimentary all access meeting registration.
  • Acknowledgement as a Virtual Meeting Exhibitor on SAHM’s social media channels.

 

Exhibit Hours(all times subject to change)

Wednesday, March 9 Thursday, March 10 Friday, March 11
7:00 a.m. – 5:00 p.m. 7:00 a.m. – 6:00 p.m. 7:00 a.m. – 3:30 p.m.
     
     
Booth Assignment Policy
No booth will be assigned without full payment. SAHM reserves the right to determine final exhibit booth assignments.

Registration
One full registration is included with each exhibit booth purchased. 

Event Scheduling
Companies exhibiting at the SAHM 2022 Annual Meeting are required, as a condition of their participation as exhibitors, not to exhibit at or sponsor conflicting events. Conflicting events are scientific or educational meetings of interest and relevance to adolescent medicine (including but not limited to lectures, presentations, seminars or workshops) that are scheduled during the same time as the SAHM 2022 Annual Meeting. For purposes of this policy, the relevant time frame begins two days immediately before the official opening of the SAHM 2022 Annual Meeting and ends two days after the official close of the SAHM 2022 Annual Meeting.

Cancellation Policy
Exhibitors who need to cancel or reduce space must notify SAHM Headquarters in writing by Feb. 19, 2022. If cancellation notification is received on or before, Feb. 19, 2022, the exhibitor is eligible to receive a 50% refund of the exhibit contract payment. SAHM will not issue refunds after Feb. 19, 2022.
 


Sponsorship Packages


Gain exposure to key stakeholders within the adolescent health community by sponsoring the
non-educational aspects of the SAHM 2022 Annual Meeting. SAHM offers a variety of sponsorship packages that reinforce your position as a leader in the industry and provides visibility in front of hundreds of decision makers in the field of adolescent medicine and health.

All Sponsorship packages include:
  • Acknowledgement as a sponsor on all general meeting signage.
  • Acknowledgement as a sponsor on the SAHM website until 30 days after the event and in the annual meeting app.
  • Acknowledgement as a sponsor on slides between general sessions.
  • Verbal acknowledgement as a sponsor during general sessions.
  • Right to include the SAHM logo with “Proud Contributor to the Society for Adolescent Health and Medicine’s 2022 Annual Meeting” on organization materials such as informational e-mail blasts and mailings.
  • Access to SAHM member mailing labels for one-time use, 1,200 members in all. (For members who opt to be included)
We have a sponsorship package to fit every budget
 
  PLATINUM
$7,500
GOLD
$5,000
SILVER
$2,500
BRONZE
$1,500
Exhibit Booth 2 1 1 1
         
Email Blast 1 1    
Push Notification 1 1 1 1
Additional Registration 2 2 2 2

Descriptions of individual sponsorship package items are located below in the Individual Marketing and Advertising Opportunities section below.

Note: Annual meeting sponsors are given priority for exhibit space. Contracts should be submitted as early as possible to ensure a position in the queue.

 

Individual Marketing & Advertisement Opportunities


Maximize your visibility with our exclusive add-on options. Spark attendee interest, drive booth traffic, increase exposure and grow your brand by taking advantage of these bonus attendee engagements.

Create a Discussion Topic - $1,500
Create an interesting conversation topic or start a social group where you can engage with attendees and drive traffic to your virtual booth and Sponsor In-App Game. Photo Contest and Caption Contest on the Whova app


Session Video Break - $1,000
Reach your audience with your name and/or logo on display during all session breaks. 

Sponsor Ad Banners (Limited Availability) - $750
SAHM's 2022 Virtual Conference App, Whova, will display the sponsor banners throughout the app, guaranteeing that every attendee will be familiar with your company.
Ad Banners will be posted in 3 frequently used locations on the Virtual Mobile and Web App. Send one message directly to all of SAHM's members.

Push Notifications - $500
Send notifications to all attendees through our annual meeting mobile app, Whova. Your message will be sent to all attendees once per day.

Community Board Messages (Documents) - $300
Upload up to two PDF Files (such as presentation slides, instructions, brochures, handouts, etc) for your attendees to access directly in the App.


 

Sponsored Educational Sessions


Facilitate a non-CE/CME educational session within the program to increase your visibility with our multidisciplinary audience of adolescent health professionals, many of whom are key decision-makers in their institutions. The sponsoring company oversees the course planning, and execution of the session. A session proposal must be submitted and approved by the SAHM Program Committee prior to the meeting.

The following requirements apply to this activity:
  • Organizations must supply SAHM with a statement of interest that describes the proposed session content, method/format of presentation, target audience size and possible presenter(s).
  • SAHM’s name or logo may appear on session materials. A disclaimer should be included in the promotional materials indicating SAHM was not involved in the development of the session. All promotional materials, including emails and push notifications, must be approved by a SAHM representative prior to print or distribution.
  • A fee of $10,000 is required from organizations interested in facilitating a sponsored session.
  • All SAHM attendees must be invited to attend. Attendance cannot be restricted to physicians or other select groups.

Available Times:
  • March 10 - 11:00 – 12:00 p.m. PT
  • March 11 - 11:30 – 12:30 p.m. PT
 

SAHM will provide:

  • One push notification to all attendees who have downloaded the conference app.
  • “Save the Date” notice emailed to all registered attendees.
  • A notice for extending an invitation to attend the sponsored session to all meeting registrants. The notice will be provided within a week of the start of the meeting.
Speaker Guidelines
Members of the SAHM Board of Directors or SAHM Program Committee may not serve as speakers for the sponsored session. If a speaker chosen to present at the SAHM 2022 Annual Meeting is also presenting at the sponsored session, the speaker must deliver unique information during each presentation. A subset of information or repeat of a scientific session or symposium content is prohibited. Speakers may participate in only one sponsored session. SAHM must be notified of any program changes.