Presentation & Logistics Guidelines

SAHM-Register-Now-1.pngCongratulations on the acceptance of your presentation.  We look forward to your informative session during the SAHM 2023 Annual Meeting. Below please find speaker guidelines specific to your presentation type.

Registration

  • All presenters are expected to present in-person. Unfortunately, SAHM is not able to offer virtual attendance to presenters.
  • All presenters are responsible for registering for the annual meeting and securing their own travel arrangements and room reservations.
  • There is no registration discount for SAHM members who are presenting; however, we encourage you to register prior to February 5, 2023 to secure early registration rates.
  • All Presenters must register no later than February 23, 2023.

Room Set-up/Audiovisual

  • All session rooms will be equipped with one laptop, screen, LCD projector and microphone. The room will feature theatre style seating. 

Disclosure Slide  

The SAHM Continuing Medical Education slide is required to be included as the first slide of your presentation.  Please note that the remainder of your presentation may be formatted as you wish. 
 

Financial Disclosure Survey for all Presenters

  • All presenters are required to complete a brief financial disclosure survey.  Financial disclosures must be completed no later than December 29, 2022.
    • Your presentation must be free of any commercial endorsement or bias. Therefore, your abstract, slides and presentation cannot include any registered trade names, company names or logos. Generic names are allowed.
    • All presentations must begin with a disclosure slide. A 2020 Meeting disclosure slide can be found below. Amedco, our CME provider, asks all individual involved in the development and presentation of Continuing Medical Education (CME) activities to disclose all relationships with commercial interests. This information is disclosed to CME activity participants. Amedco has procedures to resolve apparent conflicts of interest. In addition, presenters are asked to disclose when any discussion of unapproved use of pharmaceuticals and devices is being discussed. 

Slide/Presentation information

  • All speakers must create their slides using Microsoft PowerPoint for Windows.
  • Slides must be saved to a flash drive and brought with you to the meeting. Bring two separate copies of your presentation in case one is corrupted. All removable media must be clearly labeled with your name and the title of your presentation.
  • All materials must be given to the A/V technician at the Speaker Ready Desk on the day prior to your presentation. Failure to do so may cause delays in the meeting schedule. Changes to your presentation will not be allowed beyond this deadline. 

Session Presentation Details

Educational Sessions

Institutes

Insittutes are 3 hours long with a 30- minute break. Speakers should plan to allow time within that 3 hours for group discussion, questions from the audience, and a break(s). SAHM educational programs are directed towards an international community of adolescent and young adult health professionals including clinicians, educators, researchers, human development specialists, nurses, advanced practice nurses, nutritionists, physicians, psychologists, sociologists, social workers, family studies professionals, lawyers, public health advocates and others. Please ensure that your presentation reflects the interprofessional and global nature of the society. Also, please make your presentations as interactive and engaging as possible for the SAHM audience

Hot Topics
Individual Hot Topic presentations are scheduled for fifteen (15) minutes, with five (5) minutes allocated for questions. Due to the time-sensitive format of this session, we ask that your presentation have only one presenter and please be mindful to limit the number of slides (e.g., ~10) to fit within the 15 minutes allotted for the presentation. SAHM educational programs are directed towards an international community of adolescent and young adult health professionals including clinicians, educators, researchers, human development specialists, nurses, advanced practice nurses, nutritionists, psychologists, sociologists, social workers, family studies professionals, lawyers, public health advocates and others. Please ensure that your presentation reflects the multidisciplinary and global nature of the society.


Workshops
Workshops are 1.5 hours long. Speakers should plan to allow time within that 1.5 hours for group discussion and questions from the audience. SAHM educational programs are directed towards an international community of adolescent and young adult health professionals including clinicians, educators, researchers, human development specialists, nurses, advanced practice nurses, dietitians and nutritionists, physicians, psychologists, sociologists, social workers, family studies professionals, lawyers, public health advocates and others. Please ensure that your presentation reflects the interprofessional and global nature of the society. Also, please make your presentations as interactive and engaging as possible for the SAHM audience.

Research Presentations

 

Research Poster Symposia Presentation Details

Goal
The goal of the research poster symposia is to create forums for the presentation and in-depth discussion of recent research with a focus on stimulating advancements in the field of adolescent health research. Each symposium will feature innovations and updates on specific symposia topics.

Presenters should create a research poster and come prepared to give a four-minute oral presentation focusing on the methods and results of the work.  

Abstracts will be grouped by category of submission. Each abstract will be assigned a number. This number will appear in the final program listing of the online supplemental version (March 2023) of the Journal of Adolescent Health.
 

Poster Guidelines/Instructions
Download this useful guide to help in creating your poster.

Platform Research Presentation Details

In order to keep the sessions flowing as smoothly as possible, the following are guidelines to which all presenters must adhere:

  • All speakers must create their slides using Microsoft PowerPoint for Windows.
  • Slides must be saved to a flash drive and brought with you to the meeting. Bring two separate copies of your presentation in case one is corrupted. All removable media must be clearly labeled with your name and the title of your presentation.
  • All materials must be given to the A/V technician at the Speaker Ready Desk on the day prior to your presentation. Failure to do so may cause delays in the meeting schedule. Changes to your presentation will not be allowed beyond this deadline. 
  • The standard A/V equipment will include LCD computer projection, standing lectern, microphone, laser pointer and an electronic timer. Internet access will be available in all session rooms. The A/V technician will project your first slide when you begin speaking. You will advance the slides via wireless mouse from the speaker’s podium. There will be a separate comfort monitor on the floor below the lectern allowing you to see the slides while facing the audience. The A/V technician will be available to assist you if needed.
  • Each presentation will be monitored for length. Each presentation should be 8-10 minutes in length, followed by a 5 minute question-and-answer period. Please be sure your presentation does not extend beyond the allotted speaking time. If your presentation runs long, you will lose your time for questions.  At 15 minutes, the moderator will stop your presentation. 
  • A “limit timer” will be in front of you at the podium. The green light will stay on from the beginning of your talk until 9 minutes have passed. Between 9 minutes and 10 minutes, the yellow light will go on.  At 10 minutes, the red light will go on. At 10 minutes and 30 seconds, the red light will flash. Please start to wrap up your talk during the yellow light and end by the steady red light.

 

Research Poster Presentation Details

The following information is available to assist poster presenters with their participation in the SAHM Annual Meeting.

Poster sessions will be held in the exhibit hall in a 1-hour session.  Abstracts will be grouped by category of submission. Each abstract will be assigned a number. This number will appear in the final program listing of the online supplemental version (March 2023) of the Journal of Adolescent Health. Lead authors must be present to field questions from attendees.


Research Poster Session I: Poster Set-up/Breakdown schedule


Tuesday, March 7, 2023

  • 7:00 a.m. - 1:00 p.m. - Research Poster Session I Set-up
  • 7:00 p.m. - 8:00 p.m. - Research Poster Session I with Authors
  • 8:00 p.m. - 9:00 p.m. - Research Poster Session I Dismantle

Research Poster Session II: Poster Set-up/Breakdown schedule

Thursday, March 9, 2023
  • 7:00 a.m. - 11:15 a.m. - Research Poster Session II Set-up
  • 12:30 a.m. - 1:30 p.m. - Research Poster Session II with Authors
  • 2:00 p.m. - 4:30 p.m. - Research Poster Session II Dismantle
 

Revised 1/18/23