Purpose:

The purpose of this policy is to outline the guidelines for the Society for Adolescent Health and Medicine (SAHM) listservs.

Universal rules for listserv content:

Listserv posts should be concise in nature in order for interested readers to be able to read and respond to posts. Messages on the listserv are restricted to a size of 300kB. All posts to the listservs are the sole responsibility of the sender and do not reflect the opinion of SAHM. Posts to the listservs are not pre-screened. However, SAHM listservs are monitored to ensure adherence to SAHM policy.
 
It is up to all listserv participants to use best practice and professionalism when posting to the listserv. The following are not permitted and will be considered misuse of the listserv:

  1. Advertisements by individuals or organizations found to be in conflict with the aims and mission of SAHM.

  2. Job postings.*

  3. Attachments of any type or size. Subscribers may include a link to share an item of interest with the listserv.

  4. Profanity, personal attacks or inflammatory remarks.

  5. Personal communications.

  6. Posting of identifiable patient information according to the Safe Harbor Method of de-identified information. This includes actual knowledge of de-identified information that can be combined to identify the person.

  7. Content including political, religious and commercial material. An exception can be made for political content that directly affects association interests, e.g. bills before Congress.

  8. Information about specific charges, pricing or fees for services.

*Customers of SAHM’s Career Center who have paid for a job posting may subsequently share that information on the listserv by referring to the posting in the Career Center and linking directly to the job listing
 
The following types of posts require prior approval by SAHM to be posted on any listserv:

  1. Solicitations for conferences not affiliated with SAHM or a regional chapter.

  2. Solicitations for donations.

  3. Research studies

Consequences of Ignoring Listserv Policy:

Posts that are brought to the attention of SAHM headquarters and that are contrary to the universal rules stated in the listserv policy will be removed from the site as soon as reasonably possible. Violators will be warned that their post was contrary to the universal listserv rules. Depending upon the particular circumstance of the violation, a listserv subscriber who violates the rules may receive up to three warnings. Any violator will be removed from the listserv after three violations. SAHM reserves the right to permanently remove subscribers from the listserv. A request for reinstatement will require approval by the Board of Directors.

Confidentiality of SAHM Listserv Material:

Discussion on the SAHM listserv is confidential and permission is required to quote off-list. It is in violation of SAHM policy to forward any posts to any medium outside of the listserv from which it originated (e.g., a journal article, news story, class materials, posting to another discussion group or in any other venue without the prior approval of the author. SAHM acknowledges that educational information gleaned from the listserv discussions may be used by its members in communication with colleagues and/or patients. SAHM assumes no responsibility for the use or misuse of content posted to any SAHM listserv. All posts to the listservs are the sole responsibility of the sender and do not reflect the opinion of SAHM

Institutional Policy

Each subscriber is responsible for knowing their own institution's policy for email and participation in listservs.

Quoting Previous Text

Subscribers responding to the list and quoting a previous message are encouraged to consider deleting excess text to keep the size of the message down. At a minimum, the footer to the previous message should be deleted. Keeping the size down will be beneficial to those reading via smart phone, as well as for the archive.

Archives

Messages posted to SAHM listservs are saved in a searchable archive. Subscribers are encouraged to check the archives before posting a new question.

Spam Blockers

Some email systems have issues with messages sent via listserv. Subscribers may need to designate the listserv URL as a trusted publisher in email reader software; different programs may require inclusion of the URL in the subscriber’s address book or whitelisting.

Listserv Descriptions:

SAHM has five principal listservs.
 
1.      The PUBLIC listserv is open to members and non-members of SAHM. The listserv is intended to serve as a forum for discussion and networking among participants. Such discussion may include referrals and the exchange of information relevant to adolescent health, research and advocacy.
sahm-adol-health@groups.adolescenthealth.org
 
2.      The MEMBERS-ONLY listserv is open only to current members of SAHM. Members are automatically added to the listserv upon activation of membership. If a member does not wish to participate, he or she may unsubscribe from the listserv.  The listserv in intended to serve as a forum for discussion and networking among participants. Such discussion may include referrals and the exchange of information relevant to adolescent health, research and advocacy.
sahm-members@groups.adolescenthealth.org.
 
3.      The COMMITTE CHAIR listserv is open to current committee chairs. SAHM members are automatically added to the listserv when they become a chair of a committee, subcommittee or task force. The listserv is intended to encourage networking among chairs and to serve as a forum and resource center for committee chairs on all aspects of their service to SAHM.
(sahm-chairs@groups.adolescenthealth.org)
 
4.      SPECIAL INTEREST GROUP (SIG) listservs are open to members of SAHM. The listservs are intended to encourage networking and to serve as a forum for discussion relevant to the topic of each SIG. Not all SIGs have a listserv. The creation of SIG listservs will be determined by SAHM dependent upon budget and staffing resources. Membership is by request by SAHM members only. Exceptions can be made to allow non-SAHM members to participate in a SIG listserv. The SIG chair must provide a roster of non-members to headquarters.
 
5.      CHAPTER listservs are open to members of chapters who are also SAHM members. The listservs are intended to encourage networking and to serve as a forum for discussion relevant to individual chapter. Chapter members are encouraged to use the listserv to conduct business and further the mission of the chapters. Not all chapters have a listserv. Membership is by request by SAHM members only. Exceptions can be made to allow non-SAHM members to participate in chapter listservs. A chapter officer must provide a roster of non-members to headquarters.
 

Policy approved by SAHM Board of Directors, September 20, 2017

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